Annual Wellness Visit Software Built for the Whole Claim | Mindbowser
Annual Wellness Visit Software

Built for the Whole Claim, Not One Code

One appointment. Six billable code families. Most AWV software documents only one.

Medicare pays for the cognitive assessment, the depression screening, and the HRA administration on the same claim as the visit. We opened all 14 AWV vendors in the market to check who actually captures them.

We build AWV software around the complete visit, its billing requirements, and the workflows your organization actually needs.

Walk us through your AWV workflow
Six code families. One encounter.

One Code Bills. Five Others Can Share the Claim

The Annual Wellness Visit is one encounter, but Medicare's coverage rules span six separate code families billed on the same claim. Software built around a single code misses the other five.

G0402 / G0438 / G0439

The AWV itself.

99497 / 99498

Advance care planning.

G0136

Physical activity & nutrition risk.

99483

Cognitive assessment & care plan.

G0444

Annual depression screening.

96160 / 96161

HRA administration.

Not all six land on one claim, the exclusions decide which do.

Every vendor ships this. It's not where you differentiate.

Eligibility, Outreach, HRA Capture: The Commodity Layer

Every AWV vendor we assessed ships this layer. It's not where the category falls short, it's where it starts.

13 of 14
HRA Capture

Standardized health risk assessment capture is already common across the category.

10 of 14
Scheduling & Outreach

Scheduling and patient outreach are expected workflow capabilities.

8 of 14
Eligibility Checking

Eligibility checking is common, but not universal.

FROM ELIGIBLE PATIENT TO SUBMITTED CLAIM

How Annual Wellness Visit Software Works

Eligibility checked

12-month window verified against the patient's Medicare benefit, not practice history.

Integration you can verify

Write-Back to Epic, Oracle Health, athenahealth

Configured (standard)Custom (AWV-specific)
HL7 v2, scheduling & resultsComponent completeness check
FHIR R4, questionnaire responses, care planThree frequency clocks
EHR connectivity: Epic, Oracle Health, athenahealth99483 exclusion logic
OAuth 2.0, identity & consentModifier 33 / 25 decisioning

Write-back means the prevention plan lands as a structured document, not a PDF, and the evidence sits in the chart, where a coder actually looks.

MOST VENDORS DON’T EXPLAIN THIS TRADE-OFF. WE DO. We will.

AWV Software: Rent, Configure, or Build

Rent

Fast, generic, vendor owns the logic. ChartSpan RapidAWV: $349/NPI/month.

Right for: a discrete line of business, modest volume.

Configure

Outreach, capture, and write-back are pre-built. Claim logic is custom, inside the same engagement.

Right for: AWV inside a product you already sell.

Build

Full custom logic and workflow.

Right for: AWV as one program in a multi-program platform, or payer mixes beyond Medicare.

The constraints that break a design sit at the front. Fix these first.

The AWV Build Playbook, In Order

Fix the clock first

Test the G0402 waiting period before any interface exists, most published guidance states it backwards.

Target: zero CARC 119 denials in the first billing cycle.

Send Us Your AWV Workflow, We'll Find the Gaps

Talk to our team

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Clinical Expertise, Tech-Driven

Deep healthcare knowledge ensures technology aligns with real-world clinical workflows, driving impact.

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Accelerators for Faster Launch

Pre-built components reduce engineering time by 30-40%, helping you get to market quickly.

AI with Enterprise-Grade Guardrails

AI with Enterprise-Grade Guardrails

AI models are trained on your local data in your secure cloud environment.

Strong Industry Partnerships

Strong Industry Partnerships

Proven integrations ensure seamless connectivity with EHRs, payers, and digital health ecosystems.

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Domain Expertise

Delivered 50+ healthcare solutions across 10+ countries, representing our ability to provide a diverse healthcare ecosystem.

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Reduced the development time by 40% by implementing customized solutions for every challenge.

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Ensure seamless integration with your systems and scalability to adapt to evolving needs.

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Our 50+ prebuilt frameworks accelerate the development process and reduce time-to-market by 30%.

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Design Thinking-led Approach

Achieved 90+ NPS with a user-centric approach ensuring seamless adoption and superior experience.

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Quality Automation

Leverage automation to reduce errors by 60%, boost efficiency, and enhance care quality.

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Transparent Pricing Structures

Our clear, open pricing ensures you understand your investment without hidden costs or surprises.

Why partner with us

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From leading hospitals to digital-health companies, Mindbowser powers real-world healthcare transformation.

Frequently Asked Questions

Yes. CMS pays for G0438 and G0439 when the service is provided via telehealth. The component requirements do not change, so the capture layer has to work for a patient at home as well as one in an exam room.

A first AWV has a health risk assessment plus 13 numbered components: medical and family history, a current providers and suppliers list, measurements, cognitive impairment detection, depression risk review, functional ability and safety review, a written screening schedule, a risk factor and conditions list, personalized health advice with referrals, advance care planning at the patient's discretion, an opioid prescription review, a substance use disorder screen, and a physical activity and nutrition risk assessment. Subsequent visits have 12 numbered components with the health risk assessment first, and they drop the depression risk review and the functional ability and safety review.

Yes, and the patient's coinsurance and deductible are waived when three conditions all hold: it is delivered on the same day, by the same provider who furnished the AWV, and billed with modifier 33 on the same AWV claim. There is no CMS limit on how often advance care planning can be reported, though the cost-sharing waiver applies once a year with the AWV.

No. The completeness check, the frequency logic and the co-billing layer can sit alongside an existing tool, reading what it already captures. A practice that is happy with its current documentation workflow does not have to remove it to close the claim gap.

Let’s #Transform Healthcare,# Together.

Partner with us to design, build, and scale digital solutions that drive better outcomes.

Location

Global Tech Teams LLC, 525 Washington Blvd, Industrious at Newport Tower, Jersey City, NJ 07310, United States.

Contact

+1 408 786 5974
contact@mindbowser.com
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