A digital health platform connecting children and families to certified child life specialists needed documented, auditable HIPAA compliance before it could onboard hospital partners. Mindbowser led the full compliance implementation on Vanta's automated platform, from activation through ongoing monitoring.
Talk to Us About ComplianceA pediatric digital health platform connecting families with certified child life specialists during hospital care.
Full HIPAA compliance implementation on Vanta: onboarding, PHI access controls, and continuous monitoring.
Vanta automated compliance platform, PHI access controls, task tracker integration.
Delivered
Automated evidence collection and guided implementation compressed a process that typically takes months of manual effort.
Reduction in compliance implementation time versus a manual approach
Reduction in compliance-related expenses through automation and guided implementation
Child life services currently reach only about 30% of the families who need them inside hospitals. Closing that gap meant hospital partnerships, and hospital partnerships required documented, auditable compliance.
Without demonstrable, auditable HIPAA compliance, the platform could not onboard healthcare facilities, limiting it to a fraction of the families it was built to serve.
Gathering evidence, tracking control implementation, and maintaining documentation by hand is slow and resource-intensive. For a mission-driven startup building product at the same time, that burden was prohibitive.
The platform handles sensitive patient information, making secure access controls, systematic evidence collection, and real-time monitoring requirements rather than preferences.
An automated compliance platform connected to the tools the team already used to run the business.
We activated Vanta's automated compliance platform and built the foundation auditors need to assess HIPAA readiness, then configured the access controls that govern how patient information is handled across the product.
We connected the client's existing tools and infrastructure to Vanta for continuous HIPAA monitoring, giving the team real-time visibility into compliance status instead of relying on periodic manual audits. Vanta's automation identifies potential vulnerabilities and gaps before they become issues, and we customized its settings to match the client's actual operational workflows rather than applying a generic overlay. Because HIPAA compliance is not a one-time certification, we also established the ongoing maintenance processes that let the client sustain compliance as the product evolves, the team changes, and the regulatory environment shifts, with Vanta providing automated updates and proactive alerts.
Vanta generates a structured list of tasks required to reach full HIPAA compliance. We guided the client's team through each item, resolving ambiguities and addressing challenges as they came up, which reduced the compliance team's ramp time and eliminated the trial-and-error that typically extends HIPAA implementation timelines.
A lean team, a consumer-facing product, and a growth trajectory toward hospital partnerships each added constraints that shaped how the compliance framework was built.
Talk to us about what a Vanta-guided compliance implementation looks like for your team.
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